Linkific

PRIVACY POLICY

Effective Date: 27 November 2025
Entity: Linkific

This Privacy Policy explains how Linkific collects, stores, uses, protects, and manages information belonging to our employees, interns, candidates, contractors, collaborators, and clients.

Linkific operates as a technology and product development organization working in AI, automation, SaaS, and digital systems. We handle confidential data, internal projects, client assets, and operational workflows. This document ensures transparency while protecting Linkific’s rights and interests.

1. Scope of the Policy

This Privacy Policy applies to:

  • Job applicants, employees, and interns
  • Clients and prospective clients
  • Freelancers, contractors, and third-party collaborators
  • Anyone who interacts with Linkific directly

This policy does NOT apply to general public users because Linkific does not provide public consumer-facing services.

2. Information We Collect

A. Personal Information (Employees, Interns, Candidates)

We may collect:

  • Full name
  • Email address & Phone number
  • Date of birth
  • Educational documents
  • Government ID proofs (Aadhaar, PAN, etc.)
  • Bank account details (if applicable)
  • Work history and resumes
  • Communication logs, call notes, meeting attendance
  • Performance reports, behavioral records

B. Client Information

We may collect:

  • Contact details
  • Business documents & Project requirements
  • Files, data, and system access shared by the client
  • Communications and contractual information

C. Technical Information

  • IP address & Device details
  • Access logs
  • Repository activity (Git/GitHub) & Automated system logs

D. Project & Operational Data

  • Code, Models, & UI/UX designs
  • Prototypes & Research
  • Internal discussions & Analytics and work submissions

3. How We Use the Information

A. For Employees & Interns

  • Recruitment and onboarding
  • Verification and HR operations
  • Assigning tasks, work evaluation, and tracking
  • Access management & Legal compliance
  • Issuing certificates, letters, documents

B. For Clients

  • Creating, developing, and delivering services
  • Managing contract obligations
  • Providing support, updates, and improvements
  • Maintaining project records

C. For Internal Operations

  • Improving security and workflow
  • Preventing unauthorized activities
  • Enhancing product development
  • Data analysis for system performance

Linkific will never sell, rent, or trade any collected information.

4. Confidentiality & Non-Disclosure Requirements

Everyone associated with Linkific must treat the following as strictly confidential:

  • Code, Documents, & Conversations
  • Client data & Internal ideas
  • Systems, Architecture, & Product concepts

Information must not be:

  • Shared with outsiders
  • Uploaded publicly
  • Forwarded on social media
  • Used for personal benefit
  • Stored on personal devices without permission

Any breach can lead to termination + legal action.

5. Data Storage & Security

Linkific uses:

  • Encrypted systems & Limited access controls
  • Private repositories & Encrypted communication channels
  • Activity logging

Only authorized team members can access project data. If any suspicious activity occurs (e.g., copying code, deleting files, unauthorized downloads), Linkific reserves the right to:

  • Monitor logs & Restrict accounts
  • Investigate & Terminate access instantly
  • Take legal action

6. Data Sharing

We may share data only with:

A. Approved Service Providers

(for operations, hosting, security, payment, communication). Example:

  • Google Workspace
  • GitHub
  • Cloud hosting partners

B. Legal or Compliance Authorities

If required by law, court order, or enforcement request.

C. Internal Teams

On a need-to-know basis.

We do not share data with advertisers, third-party marketers, or public platforms.

7. Data Retention

Employees & Interns Data is retained until:

  • Completion of internship/employment
  • Mandatory compliance period expires
  • Disputes (if any) are resolved

Clients Project-related data is retained until:

  • Delivery of final project
  • Contract expiration
  • Mandatory archiving period

Logs & Access Data: Retained for security surveillance and audits.

Once retention periods end, data is securely deleted.

8. Rights of Individuals

Employees, interns, and clients may request:

  • Access to their stored information
  • Corrections to inaccurate information
  • Deletion after relationship ends
  • Clarification on data usage

Linkific may decline deletion requests where legal or operational retention is required.

9. Intellectual Property & Ownership

  • All code, designs, models, content, strategies, systems, documents, and digital assets created under Linkific belong entirely to Linkific.
  • No individual may claim ownership or reuse any internal asset.
  • Portfolio usage requires written permission.

Violation = Immediate termination + legal consequences.

10. Monitoring & Auditing

Linkific may monitor:

  • Emails & Chats
  • Repository activity & System access
  • File transfers & Code edits
  • Logs

This is for security, integrity, and compliance. No one may object to monitoring.

11. Legal Compliance

Linkific acts under:

  • Indian Contract Act, 1872
  • Information Technology Act, 2000
  • Copyright Act, 1957
  • Indian Penal Code (Cybercrime provisions)
  • IT Rules (Data Privacy)

Any breach may result in legal action including:

  • Termination, Notice, & Financial damages
  • Civil or criminal proceedings

12. Liability

Linkific is not responsible for:

  • Misuse of systems by employees/interns
  • Client-side errors or negligence
  • Technical disruptions caused by third-party platforms
  • Losses caused by external system failures

Liability is limited to the scope of contractual agreements.

13. Amendments

Linkific may update this Policy anytime to reflect:

  • New laws
  • Operational changes
  • Security upgrades
  • Business requirements

Updates take effect immediately upon publication.

14. Contact Information

For any privacy-related concerns:

Email: contact@linkific.in